How to Remove Duplicates from the PST File

Post By : Administrator

Effortlessly remove duplicate emails in Outlook with our tool. Compatible with all PST file versions. Available for Windows and Mac.

In this blog, we're going to talk about how to remove duplicate emails in Outlook. When we have lots of duplicate emails in Outlook, it can be really annoying. We try different methods to clean them up from our email files (PST files). But it's a hassle. We don't want to lose any important emails in the process. So, we'll talk about using Outlook Duplicates Remover Tool specifically made to remove duplicates in Outlook. We'll guide you through using it effectively, so you can clean up your Outlook without any headaches.

Overview

Outlook is a tool that helps you manage emails; it's a part of Microsoft Office. You use it to send and get emails, as well as to handle personal stuff like contacts, notes, and appointments.

Now, let's talk about why duplicate emails happen in Outlook:

  • Import/Export Issues: When we move emails between different apps, duplicates can pop up if it's not done right.
  • Multiple Outlook Accounts: If you have more than one Outlook account and they're not syncing well, duplicates might appear.
  • Internet or Mail Server Issues: Slow internet or problems with the mail server can lead to duplicate emails.
  • Incorrect Email Settings: If you don't set things up right when merging files or importing emails, duplicates can occur.
  • Duplicate Calendar Entries: If your Outlook calendar has the same appointments listed twice, it can cause duplication.
  • Sending Messages Multiple Times: If a user sends the same message more than once, duplicates can show up.
  • Multiple Folders: Having many folders in Outlook can also contribute to duplicate email problems.

Now, let's figure out how to solve this issue.

How to Remove Duplicate Emails in Outlook?

You can remove duplicate emails from your Outlook using different methods:

Here's a simple way to stop keeping extra copies of emails in your Outlook:

  • Open Outlook on your computer.
  • Click on "File."
  • Select "Info" and then go to "Account Settings."
  • Now, you'll see the Email tab—click on it.
  • Pick your email account and go to "More Settings."
  • From there, choose "Advanced Settings."
  • Finally, uncheck the box that says "Leave a copy of messages on the server."

If you're trying to get rid of a certain number of duplicate Outlook emails, the manual method might not be the best choice. While it's free and safe, it takes a long time, especially if you have a lot of emails.

But don't worry! We have another way to delete duplicates from your Outlook files. We'll use a tool called DRS Outlook Duplicate Remover instead. It's a different approach that's faster and more efficient.

Alternative approach to delete duplicate emails in Outlook






vMail Outlook Duplicate Remover Tool provides a simple way to delete duplicate emails from Outlook, helping to shrink the size of your Outlook data. A big Outlook data file is more likely to get corrupted and lead to various problems. That's why this tool trims down the file size by getting rid of unnecessary items.

Features

Some of the features of the tool are-

  • Scans all kinds of duplicate items like emails, contacts, calendars, tasks, notes, and journals from OST/PST files.
  • Identifies duplicates based on Text, Contact, Subject, Sender Email, Sender Name, Receiver name, etc.
  • Eliminates duplicates from Microsoft Outlook software for Windows.
  • Provides the option to remove duplicates across or within each Outlook folder.
  • Finds and deletes all duplicate Outlook items with just one click.
  • Compatible with both ANSI and Unicode types of PST files.
  • Capable of scanning data from unlimited large-sized OST/PST files.
  • Supports Microsoft Outlook versions 2021, 2019, 2016, 2010, and all older versions. Compatible with Windows XP, Vista, Win 7, Win 8, Win 8.1, Win 10, Win 11.
Steps to eliminate duplicate Outlook emails

  • Open vMail Outlook Duplicate Remover as an administrator.
  • Pick a single file or multiple files by clicking the browse button.
  • Choose a PST file and click "Next."
  • Select the folder from which you want to remove duplicates.
  • Click "Next."
  • Choose mail and task filters based on your needs.
  • Check other options according to your preferences.
  • If needed, specify duplicate criteria, make adjustments, and save your changes.
  • Select your destination folder by browsing.
  • Click "Convert."
  • Download the resulting file.
  • You can repeat the process as needed.

Conclusion

In this article, we talked about two ways to remove duplicate emails in Outlook. The manual method has some limits, but we have another easy option. This alternative works for all Outlook PST file versions and is available for both Windows and Mac.